From the moment a trading company is created, the founding partners proceed to convene a constituent assembly in which the company’s constitution will be approved before a public notary. These partner meetings are organized to maintain the company in proper functioning.
In order to carry out a meeting, an announcement should be made beforehand, indicating the order of the day.
The topics discussed in partner or shareholder meetings include:
- Revision of the company’s economic, financial, administrative, and accountable statuses.
- Authorization of statutory reforms and utility distribution.
- Designation of the corresponding functionaries.
Types of meetings:
Meetings between shareholders depend on the type of assembly being carried out. These include:
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Constitutive:
In this meetings, partners gather to approve the company’s constitution and the adoption of statutes.
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Ordinary:
These meetings are aimed to analyze the internal management of the company. They are usually convened 15 days in advance, during the four months that follow the termination of the last financial year. These should be conducted at least once a year.
Some of the topics of discussion include the approval or modification of financial statements, and the appointment and determination of administrators and commissioners.
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Extraordinary:
Aimed at addressing all matters that are not discussed in ordinary meetings. Some of the topics include the transformation or dissolution of the company.
The call for these meetings can be made at any moment. However, it should be made public at least 5 days in advance.
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Special:
These meetings are carried out when the partners or shareholders require a specific set of actions to be carried out to influence their rights.
These meetings are divided into:
- Constitutive and extraordinary.
- Constitutive and totalitarian.
- Ordinary and extraordinary.
- Extraordinary and general.
Every time that a partner or shareholder meeting is carried out, it is important that the agreed resolutions are recorded. This will function as the means to prove and demonstrate all agreements made by the partners or shareholders during the meeting.
In QuAdrans law and finance, we offer the federal notary service to help you throughout the formalization process of partner or shareholder meetings, appointments and granting of faculties and organic representation. We will counsel you throughout all acts that the General Mercantile Corporations Law dictates.
